🔒 Board Administration
⚠️ SECURITY ALERT: Do NOT post passwords or codes here.
Use the Board Password Manager (Bitwarden) for login credentials.
Use the Board Password Manager (Bitwarden) for login credentials.
👥 Board Roster History
| Term | President | Treasurer | Secretary | Directors / At Large |
|---|---|---|---|---|
| Sept 2025 - Present | Erik Stanford | Mark Allen | Chris Nicks | Robert Flowers Peter Nystrom |
| Sept 2024 - Sept 2025 | Erik Stanford | Mark Allen | Chris Nicks | Robert Flowers Lance Conkerton |
| Sept 2023 - Sept 2024 | Erik Stanford | Mark Allen | Chris Nicks | Robert Flowers John Dyslin (Resigned Aug '24) |
| Dec 2022 - Sept 2023 | Erik Stanford | Mark Allen | Ernie Cote | Robert Flowers Anthony Page |
| Dec 2021 - Dec 2022 | Anthony Page | Robert Flowers | Erik Stanford | Ernie Cote |
💻 Digital Asset Inventory
| Asset / Service | Login Email | Access Holder |
|---|---|---|
| Squarespace ↗ | mark.allen@thevinehoa.org | Treasurer |
| Google Admin ↗ | [username]@thevinehoa.org | Pres, Treas, Sec. |
| Google email ↗ | thevinecondominiumshoa@gmail.com | Treasurer |
| DropBox ↗ | vinehoa@thevinehoa.org | Treasurer |
| Imgur.com ↗ | mark.allen@thevinehoa.org | Treasurer |
| Bitwarden Vault ↗ | vinehoa@thevinehoa.org | President, Secretary, Treasurer |
| Ring Camera ↗ | vinehoa@thevinehoa.org | Treasurer |
🔑 Physical Keys & Access Codes
| Access Point | Type | Location / Code Storage |
|---|---|---|
| Pool Pump Room | Keypad Code |
See Bitwarden Vault Physical key in lockbox |
| Pool Gate | Keypad Code | See Bitwarden Vault |
| Pool Bathroom | Keypad |
See Bitwarden Vault Physical key in lockbox |
| Shed | Combo Padlock | See Bitwarden Vault |
| Electrical Outlet Locks | Physical Key |
Held by: Lock Box See Bitwarden Vault |
📂 File Naming Standards
| Category | Naming Formula | Example File Name |
|---|---|---|
| Monthly Financials | YYYY-MM - Financials - [Type] |
2025-01 - Financials - Packet.pdf 2025-01 - Financials - GL.pdf |
| Budgets | YYYY - Budget - [Status] |
2026 - Budget - Approved.pdf 2026 - Budget - Draft v1.pdf |
| Audits & Taxes | YYYY - [Type] - [Detail] |
2024 - Audit - Independent Report.pdf 2024 - Tax Return - Federal 1120H.pdf |
| Meeting Minutes | YYYY-MM - Minutes - [Type] |
2025-09 - Minutes - Annual Meeting.pdf 2025-02 - Minutes - Board Meeting.pdf |
| Agenda | YYYY-MM - Agenda - [Type] | 2025-03 - Agenda - Board Meeting.pdf |
| Executive Session | YYYY-MM - Minutes - Executive | 2025-08 - Minutes - Executive.pdf |
| Vendor Contracts |
Contract - [Service] - [Vendor] - [Scope] - [Expires] *Scope is optional (e.g. Alleys vs General) |
Contract - Landscaping - GreenLeaf - General - Exp 2026-12.pdf Contract - Landscaping - GreenLeaf - Alleys - Exp 2025-06.pdf |